Board and governance policies · 04
Gifts, hospitality and sponsorship policy
Sets the line between ordinary courtesy and inducement, in a form staff can actually apply at the moment they are offered something.
Sets the line between ordinary courtesy and inducement, in a form staff can actually apply at the moment they are offered something.
Give a monetary threshold below which a gift may be accepted and above which it must be declined or surrendered; a register with a named custodian; an absolute prohibition on cash and cash equivalents; a rule for gifts offered during a live tender or adjudication; treatment of travel and accommodation paid by a counterparty; and a separate rule for gifts given by the organisation.
A threshold expressed only in words (“of nominal value”) is unusable — staff need a number. And the register only works if declining is as easy as accepting: provide a one-line form and a named person to send it to, or nothing gets recorded. Where the organisation deals with organs of state, read the policy together with the Prevention and Combating of Corrupt Activities Act — a gift intended to influence is an offence regardless of the threshold in your policy.
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