Company secretarial practice · 03
CIPC Governance Hygiene Pack
Annual return, beneficial-ownership declaration, securities and directors’ registers, an MOI check against how the company actually operates, and the resolutions adopting the corrected…
Annual return, beneficial-ownership declaration, securities and directors’ registers, an MOI check against how the company actually operates, and the resolutions adopting the corrected position.
Small companies and NPOs behind on statutory housekeeping — typically discovered when a bank, a funder or a supply-chain office asks for a CIPC disclosure certificate.
Beneficial-ownership filing is now a live CIPC compliance requirement with deregistration consequences, and a great many companies incorporated in the last two years have never filed one. Check before you need the certificate, not while a deal is waiting on it.
The law it sits under
The framework this work answers to.
Section 33 of the Companies Act requires an annual return. Section 50 requires a securities register. Since the General Laws (Anti-Money Laundering and Combating Terrorism Financing) Amendment Act 22 of 2022, a company must also file and keep current its beneficial ownership information, and the CIPC has moved from treating the compliance checklist as an administrative step to treating an inaccurate one as non-compliance in its own right. Deregistration for unfiled annual returns is the practical risk, and it is discovered at the worst possible moment — usually when a bank or a supply-chain office runs a search.
How the engagement runs
What you are committing to.
A status check against the CIPC record comes first: annual returns, directors, registered address, beneficial ownership, securities register and the compliance checklist. Whatever is out of date is corrected and filed, the registers are rebuilt where they cannot be produced, and the filing calendar is handed over so the organisation can keep it current itself.
The registered address on the CIPC record is where statutory notices are validly served. A company that moved three years ago and never filed the change is deemed to have received things it has never seen.
Related pages, tools and documents
The self-checks and working documents below are free, need no email address, and are the quickest way to judge the work before commissioning any of it.
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