Company secretarial practice · 02
Board or committee meeting support
Agenda and pack assembly, attendance, minute-taking, the resolution register, and the action list carried into the next agenda until closed. Delivered as a draft within two working…
Agenda and pack assembly, attendance, minute-taking, the resolution register, and the action list carried into the next agenda until closed. Delivered as a draft within two working days.
Organisations that need a secretariat only when they meet: a quarterly board, an audit and risk committee, or an AGM.
The action list is where secretariat support earns its fee: an action recorded without a named owner and a due date is not an action, and a board that cannot show its follow-up has a governance finding waiting.
The law it sits under
The framework this work answers to.
Section 73 of the Companies Act governs board meetings, sections 61 and 62 shareholder meetings and notice, and section 65 resolutions. Minutes of board meetings must be kept, and under section 24(3) a company’s records, including its minutes and resolutions, must be kept for seven years. That seven-year window is the period an auditor, a regulator or a liquidator will reach into, which is why a minute has to be written for a reader who was not in the room.
How the engagement runs
What you are committing to.
The pack is built and circulated within the notice period, the meeting is attended, and the minute is drafted to record the decision, the authority relied on and the reason, not the discussion. Resolutions are drafted in the form that can be acted on, the register is updated, and the action list is carried to the next agenda so that items do not quietly disappear.
A minute that records only the outcome tells an auditor nothing about whether the decision should have been taken. Two sentences of reasoning written on the day are worth more than a month of reconstruction.
Related pages, tools and documents
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